The reason why many contemporary business leaders don’t see their mistakes is quite simple – they don’t look for them well enough. If you want to be the best in your field, and if you want to build a business empire, it’s quite necessary to question your decisions.

You should start with the small things, of course, and then go into details. If you manage to make a high-functioning business model that doesn’t have any glitches, you’ll be able to build a well-oiled machine. Therefore, answer the following questions and find out whether your project plans have loopholes.

Are Stakeholders and You Seeing Eye to Eye?

The first precondition that will determine the success of your project is the initial negotiation with your stakeholders. It’s more than simple to make an overlap in communication. Therefore, you should refrain from thinking that “something goes without saying” because something that is normal to you doesn’t mean that will be for your stakeholders.

So, for you to be able to direct your project the right way, make sure to through every detail of your project charter. That way, you’ll be confident that your stakeholders and you are on the same page and that your project can be put in progress. Naturally, you should create a simple project management plan that is easy to understand and thus avoid any unnecessary confusion.

Do You Prioritize?

Once you define your project charter, you should first separate tasks which are of high priority. Taking this action is vital for the success of your project; prioritization will enable you to meet your deadline and make a satisfactory delivery to your stakeholders.

Obviously, this isn’t just relevant to one project. Chances are that your team is juggling several at once. Each of your client’s deadlines needs to be respected, and prioritizing is your one chance of getting everything done in time.

Do You Break Projects into Small Tasks?

Another crucial part that needs to be included in your project plan is anatomizing. For your team to be able to get everything done in time, they need to understand the project fully, each of the details that need to be taken care of.

Furthermore, breaking projects into small tasks evokes a feeling of accomplishment. It is difficult for the members of your team to grasp the whole project concept if it’s not broken down. So, if they don’t have a feeling that they completed something, it’s practically impossible for them to be driven and motivated.

Do You Deal with Problems Right Away?

Even when you do everything according to the rules, a problem still may appear. For example, one of your stakeholders can have a change of heart and decide to direct the whole project in a completely different direction.

When this happen, it’s necessary that you do damage control first and see which pieces of the project can be salvaged. If you don’t respond to these new circumstances right away, everything you’ve done up until a certain moment will be for nothing.

Do You Keep Track of Your Progress?

After the members of your team receive their assignments and after the project is officially in progress, your management team needs to keep a close eye on every action that’s ongoing in your office. This is especially important when you juggle several projects simultaneously.

For this to work, you’ll need a special tool – creative project management software. Not only will you need something to visualize all ongoing projects, but you’ll also have to monitor the work of your employees. When times are hectic in your office, each employee needs to pull their weight and you need to be confident that they are doing exactly that.

Do You Conduct Risk Assessment?

When the stakes are high and when the future of your business depends on a big project, you need to do some more calculations than you usually would. We already mentioned how it’s possible for a client to change their opinion and turn the whole project around.

Your team and you need to be ready for a situation such as this one. Therefore, at the beginning of every significant project that has a saying in the future development of your business, you should conduct risk assessment. Taking this precaution will prepare you for any problem that may come your way.

Do You Use Effective Tools?

So far, we mentioned several times how important it is to use smart tools for the success of your projects and the future of your business. When you use a quality piece of software, it enables you to:

  •         Delegate tasks and give instructions with ease.
  •         Increase the overall efficiency in your office.
  •         Break projects into smaller tasks.
  •         Keep track of progress.
  •        Spot mistakes and correct them.

Without a proper tool, your team and you won’t be able to visualize projects and it’s practically impossible to make a proper project plan. So, make sure that you equip your office with creative project management software that provides something for each of the items listed above.

Building a good project plan isn’t an easy assignment. There are various aspects that mustn’t slip your mind and you should always be prepared to deal with problematic situations. However, if you follow everything we discussed, you’ll be able to minimize the possibility for risks. Furthermore, have in mind how important it is to work with a great piece of software. With all these tips on your hands, there will be no loopholes in your project charters.


Reference: David Miller

  • "Casseo was engaged to provide both Programme and Project Management services to Capita Life & Pensions Services (Ireland) Ltd to define, plan, manage and control the delivery of a suite of initiatives to support the Companies strategy to be the Business Process Outsourcer of choice in the International and Domestic Life & Pensions market sector. In addition to the Programme Management assignments, Casseo also took on responsibility for the project management and delivery of specific risk and efficiency projects incorporating both business and IT elements together with the Project management of the Capita Internal end-to-end bid process (bid negotiation to legal contracts and subsequent transition/integration). All assignments were approached and delivered in a very practical, professional and comprehensive manner and I would have absolutely no hesitation in recommending or engaging Casseo should the opportunity arise at some point in the future." Operations Director, Capita Life & Pensions Services (Ireland) Ltd.

  • GE Financial Insurance (now Genworth Financial) engaged Casseo to assist in the delivery of a complex cross-functional project. The project entailed managing the IT Infrastructure and providing IT Support to assists a dedicated debtor recovery team that was set up specifically for the project. Based in Birmingham, Casseo leveraged excellent project management and technical skills to quickly win the confidence of the local team. Over a period of time, Casseo worked hand-in-hand with this team to deliver an outstanding result where significant more debts were recovered than had been thought possible.  I have no hesitation in recommending Casseo. Programme Manager, Genworth Financial

  •   "Casseo was engaged to provide Project Management services to ‘Prudential Europe Management Services Ltd’ and each project managed by Casseo during this period was delivered in a very professional and effective manner. Casseo also provided key project management services in the selection; negotiation and subsequent contract awarding of a strategic €160m Business Process Outsourcing agreement, which was in line with the Prudential business strategy. I would highly recommend Casseo to any organisation seeking experienced, practical and structured delivery of IT/Business change projects." Managing Director, Prudential Europe Management Services Ltd

  • " I engaged Casseo as I felt other vendors and recruiters just didn’t get our requirements and I haven’t been disappointed. We have established a solid partnership that I value greatly."

    Director of Change, International Financial Data Services (IFDS)

  •   "Casseo was engaged on a critical programme aimed at further enhancing Dell’s renowned Supply Chain model for outbound logistics in EMEA (Europe, Middle East & Africa). The Casseo team immediately hit the ground running and added immense value in augmenting the internal Dell IT team seeking to expedite this critical project.  They brought a strategic and realistic view of the possibilities for the project, as well as a professional focus on delivery of a quality product to agreed timescales.  Casseo managed a wide range of internal relationships, as well as cementing the external commitments needed from Dell’s partners to make the project a reality.  Throughout the project life cycle, Casseo always brought a practical perspective to the table when wrestling with a complex project, and executed creative and innovative solutions to ensure success. A very worthwhile partnership which I would eagerly recommend to those in search of external expertise and commitment in meeting their project commitments."

  • "When DB Schenker announced the $2BN acquisition of BAX Global, the integration of these two large organisations commenced in over 100 Countries across the globe. In Ireland, Schenker/Bax engaged the services of Casseo Ltd to project manage critical elements of this integration.  The brief included; IT Application integration, Network integration; IT Infrastructure upgrade and IT organisation design & recruitment.  Casseo Ltd played a vital role in each element of their brief, quickly familiarising themselves with the organisation locally and globally, building up positive and constructive working relationships with key staff. Over a nine month period through the mix of extensive experience, hard work, determination and the use of professional project management tools, Casseo Ltd made a huge contribution to the successful integration of Schenker/Bax in Ireland.   Throughout the project, Casseo Ltd provided regular progress reports to the project team and provided direct and clear advice on all occasions. Our decision to engage Casseo Ltd was recognised as a huge success, locally in Ireland and at our global HQ in Germany." Managing Director – Schenker Ireland Ltd,

  • Casseo Ltd were selected by Pioneer Investments Management Ltd to play a very significant part in establishing the PMO in the organisation (processes, systems, data) and in gaining broad acceptance for the role of the PMO amongst the IT community. The Casseo associate made a major contribution to adapting and tailoring processes, at short notice, to accommodate the diverse elements involved in a very large and complex change programme and also came with a strong project management background, which, combined with a good knowledge of the asset management business, allowed him to be effective from the start. The Casseo associate has performed to a very high standard in a fast-moving, multinational environment and has interacted well with PM, IT and business groups.  I would have no hesitation in recommending Casseo Ltd to other suppliers who are seeking a quality Project Management partner. Programme Manager, Pioneer Investments Management Ltd

  • "As a Global IT director with General Motors, it’s critical that I source high calibre resources every time. Casseo Ltd bring such a level of confidence and integrity to the pipeline of resources that distinguishes them from everyone else in the market. Casseo is about relationship building, getting to know our company, our culture, our management team, requirements and practices. They assist with the tailoring of job specifications to ensure the widest range of options are attracted to the job profiles. In addition to the existing Casseo network, their hands on screening of resources means that we have an excellent ratio of interviews to on-boarding and subsequently, shorter ramp-up cycles, improved business value & increased efficiencies.  Resources are not just screened based on their CVs, Casseo invests a lot of time to get to know the resources and this profiling gets best results, both for my teams and for the resources themselves. Our local team has leveraged the Casseo experience for a number of years and I would highly recommend them to any organisation seeking a true partnership arrangement that delivers results. " Global IT Director General Motors

  •   "Casseo partnered with Perot Systems to provide Programme and Project Management expertise across a number of projects in the UK Public sector and in the international education sector. These are complex Business Transformation and IT Change Programmes, aimed at improving efficiency and business outcomes and reducing costs through the implementation of new technology. Once engaged, Casseo’s associates hit the ground running, developing and implementing the plans, governance models and reporting disciplines thereby bringing significant improvements in the clarity and transparency of the progress being made in a short timeframe. The focus, work ethic and pragmatism of Casseo’s associates meant that as an executive sponsor you had confidence and clarity that the projects would be delivered and that our customers objectives and outcomes would be realised. The results and deliverables achieved speak for themselves across all engagements. I would strongly recommend Casseo to other organisations faced with requirements to deliver new projects or indeed faced with having to intervene or rescue in flight IT or Business Change programmes.” Director of Professional Services, Perot Systems

  • Casseo Ltd provided experienced IT contract personnel to Kindle Banking Systems. During this period Casseo personnel quickly assumed key roles in the development of the Bankmaster product portfolio, a leading open systems integrated banking solution that was deployed in over 200 banks worldwide. Casseo developed a partnership with Kindle Banking Systems that saw its personnel provide business critical services during a time of huge upheaval in the banking software market. Casseo services were also key in underpinning operations during the creation of Kindle’s Bangalore Software Services Centre. Technical competence, pragmatic project focus and flexible people are the hallmark of Casseo’s service delivery. I would strongly recommend Casseo and its team of IT professionals. Corporate Partnership Services Director, Kindle Banking Systems

  • TTM engaged Casseo at Board level to work with us particularly, but not exclusively, on Funding, Delivery Management and Sales Growth. The Casseo Interim Manager worked with us through two acquisition approaches, a funding round with Ulster Bank Ireland / Royal Bank of Scotland (RBS Commercial) UK and numerous Vendor Selection processes. Subsequently, we have appointed the Casseo Interim Managers as Non – Executive Chairman of TTM Ireland / TTM UK and as a direct result, our revenue has grown considerably allied by a massive reduction in our costs through various measures including Business Process Outsourcing and more structured Delivery Management. TTM’s Managing Director, our Senior Management team and our Project Managers have grown in confidence since their arrival at TTM. The Casseo Interim Manager’s rounded experience and qualifications has allowed him to truly work with the management team across all operational areas – financial management, sales channel development, project management, marketing support, technology vendor selection and in particular operational business management. We now have a much more structured outlook to the future and in our attempt to add more value to the bottom line the Casseo Interim Managers input will ultimately have an impact on the value of TTM as we move towards trade sale. Managing Director...[Read more]

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